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The Employer shall reimburse the employee for all legitimate expenses incurred in the service of the Employer in accordance with the current company policy, a copy of which is available in the payroll office.
Effective upon ratification and signing, the Employer shall reimburse employees for automobile use on work assignments at the current IRS approved rate per mile with a minimum of twenty (20) cents per mile up to maximum of fifty cents ($.50) per mile when such use is authorized by the Employer. In recognition of the additional depreciation generated by constant business use, all employees who are required by the Employer to have an automobile for their business use will be paid a depreciation allowance of six (6) cents per mile in addition to their regular mileage allowance. Effective January 1, 2008 this payment will be increased to seven (7) cents per mile and effective January 1, 2009 this payment will increase to eight (8) cents per mile.
Expense vouchers should be submitted to department heads weekly before 11 a.m. on the Monday after the expenses have been incurred, unless circumstances make it impossible. In such cases, such vouchers shall be submitted within thirty (30) calendar days.
September 14, 2006